The Arsenal Files 6/The Arsenal Files 6 (Arsenal Computer).ISO/business/ar_sim13.zip/AR.HLP

Clarion Help | 1996-01-01 | 38KB | 836 lines

HINDEX
KKEYBOARD
HHELP
Automatic Posting Reminder Help
 This screen appears only if today's date (actually, the
 computer's system date) is past the end of the month of the
 Last Auto Post date on the Update Company screen.
 Automatic posting allows you to post a recurring amount to
 each customer.  The amount for the customer is taken from
 the Recurring Amount on the Update Customer screen.  A
 typical use for automatic posting would be to charge rent,
 monthly dues, or any transaction that occurs periodically.
 Each customer may have the same or different amount.
Transaction Code: the transaction type that will be used
for all items posted.
Transaction Date: the date that will be used.
 To disable the Automatic Posting feature, remove the date
 from the Last Auto Post field.
 Help Index
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How to use help
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HINDEX
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HHELP
 Help Index
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How to use help
Press Esc to return to program
KKEYBOARD
HINDEX
KKEYBOARD
How to Use Help
 The Help function may be invoked at any time by pressing
 F1=Help.  You may then freely browse through the on-line
 help screens.  You may return to the screen from which you
 entered Help by pressing Esc.
 While in Help, you may select another help screen by press-
 the first letter of a help topic (shown in red) and pressing
 Enter to display the screen.  Or you may select a help scr-
 by moving the cursor with the editing keys (see Keyboard
 help).  Most of the help topics are located at the bottom
 of the help screen, but sometimes they are embedded within
 the help text as well.
 To move backwards to a previously displayed help screen,
 press PgUp.
Help Index
Keyboard
Press Esc to return to program, PgUp for previous help
HINDEX
KKEYBOARD
HHELP
How to Register Simple AR
 To register Simple AR, print the register.doc file included with the soft-
 ware.  Fill out the registration form and send it together with your check
 or postal money order for $40 (plus 6.5% tax in Minnesota) to the following
 address:
Simple Simon Accounting
3890 Hawthorne Circle
Excelsior, MN 55331-7502
 Upon receipt of your payment, you will be sent by US mail a registration card
 that will allow you to register your copy of Simple AR.
 Benefits of Registration
1. You are licensed to use the current version AND THE NEXT released ver-
 sion of Simple AR.  (You are helping to support high quality shareware.)
2. You may choose to receive a diskette with the current or next version
 of Simple AR.
3. The opening menu will be personalized with your name and company.
4. The registration reminder window will no longer appear.
Help Index
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How to use help
Press Esc to return to program
HINDEX
KKEYBOARD
HHELP
Select Activity Report Parameters Help
 Report Date: the date printed in the report heading.
 Transaction Date Range: transactions will be included in
 the report if they fall within the entered From and Thru
 dates.
 Include credit balances: include or omit accounts with
 credit balances in the report.
 Include zero balances: include or omit accounts with zero
 balances in the report.
 Destination: where the report is printed.  Type prn to
 send the report to a printer connected to your computer.
 Another device name may be used as well.  If a device name
 is not used, the name is interpreted as a file name and the
 report is sent to that file.  Path names are supported.
 Help Index
Keyboard
How to use help
Press Esc to return to program
HINDEX
KKEYBOARD
HHELP
Select Batch Report Parameters Help
 This report serves as an audit trail of entered transac-
 tions.  The recommended method of entering transaction
 detail is to group each deposit into a batch.  Assign a
 batch number and record it on the deposit slip.  Similarly
 assign a batch number to charges.  Use that batch number
 when entering each transaction.  This report will then
 serve as a sales journal or cash receipts journal.
 Batch Number Range: batches will be included in the report
 if they fall within the entered Batch Numbers.
 Report Date: the date to be printed in the report heading.
 Destination: where the report is printed.  Type prn to
 send the report to a printer connected to your computer.
 Another device name may be used as well.  If a device name
 is not used, the name is interpreted as a file name and the
 report is sent to that file.  Path names are supported.
 Help Index
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How to use help
Press Esc to return to program
GXSTART1
JXJOURNAL
AXAUD_TRL
LXLOOKUP
AAUTOPOST
MXMENU
BXBATCH
RHOWREGIS
IXINSTALL
SXSUPPORT
TXCODE
KKEYBOARD
HHELP
Help Index
 The following general help topics are in addition to those
 which may be accessed directly from any point within Simple
Getting Started
Journals
Audit Trail
Lookups
Automatic Posting
Menu Usage
Batch Control
Registration
Installation
Support
 %Transaction Codes
Keyboard
How to use help
  Press Esc to return to program, PgUp for previous help
HINDEX
KKEYBOARD
HHELP
Select Report Parameters Help
 Report Date: the date printed in the report heading.
 Include credit balances: include or omit accounts with
 credit balances in the report.
 Include zero balances: include or omit accounts with zero
 balances in the report.
 Destination: where the report is printed.  Type prn to
 send the report to a printer connected to your computer.
 Another device name may be used as well.  If a device name
 is not used, the name is interpreted as a file name and the
 report is sent to that file.  Path names are supported.
 Help Index
Keyboard
How to use help
Press Esc to return to program
HINDEX
KKEYBOARD
HHELP
Select Report Parameters Help
 Report Date: the date printed in the report heading.
 Include credit balances: include or omit accounts with
 credit balances in the report.
 Include zero balances: include or omit accounts with zero
 balances in the report.
 Message on each statement: the default message is created
 from your entries on the Update Company screen. You may
 override this entry by typing something in this field. The
 message will print on the bottom of each statement.
 Destination: where the report is printed.  Type prn to
 send the report to a printer connected to your computer.
 Another device name may be used as well.  If a device name
 is not used, the name is interpreted as a file name and the
 report is sent to that file.  Path names are supported.
 Help Index
Keyboard
How to use help
Press Esc to return to program
HINDEX
HHELP
" Keyboard
Entry Keys
  Editing Keys
 Enter
field completion
     cursor right
field completion
     cursor left
 Minus (-)
field completion, numeric
toggle insert mode
 Ctrl+Enter  accept entire screen
delete character
 Ctrl+Esc
reject entire screen
backspace
     back up one field
go to first char
back up one field
go to last char
Lookup Keys
Ctrl+Home clear entry
 Enter
select highlighted record
 Ctrl+Enter  update highlighted record
Ctrl+End  clear to end
     insert a record
Ctrl+\
toggle char case
     delete a record
Ctrl+
go to next word
move highlight down
Ctrl+
go to previous word
move highlight up
go right 8 chars
 PgDn
next screen of records
Shift+Tab go left 8 chars
 PgUp
previous screen of records
     Gray *
insert space/zero
 Home
topmost displayed record
     bottommost displayed record
Function Keys
 Ctrl+PgDn
last record on file
     Help
 Ctrl+PgUp
first record on file
Help Index
 !How to use help
Press Esc to return to program
LXLOOKUP
HINDEX
KKEYBOARD
HHELP
Lookup Customer Help
 This window is the primary starting point for entering
 customer information.  It allows you to see what customers
 are on file, to select one for further processing, or to
 add or delete customers.  Customers are display alphbet-
 by last name.
 Only certain customer fields are shown.  The rest of the
 customer information may be seen on the Update Customer
 screen.
 The Update Customer screen is accessed by pressing Ins to
 add a new customer, or by moving the highlight with the
 cursor control keys to select a customer and then pressing
 Enter to update the customer, or Del to delete.
 A check mark in the far right column indicates that the is
 a comment for this customer on the Update Customer window.
 See Lookup help for more information.
 Help Index
Keyboard
How to use help
Press Esc to return to program
LXLOOKUP
HINDEX
KKEYBOARD
HHELP
Transaction Detail Help
 This window is used to display and maintain customer trans-
 action detail.  The transaction items are kept in the order
 that they were entered.  (On printed statements however,
 they are displayed in date order.)
 The Update Transaction window is accessed by pressing Ins
 to add a transaction, or by selecting a transaction by
 moving the highlight with the cursor control keys, then
 pressing Enter to update the transaction, or Del to delete
 The totals at the bottom of the window show total debits,
 total credits and total net balance for the customer.
 See Lookup Help for more information.
 Help Index
Keyboard
How to use help
Press Esc to return to program
BXBATCH
LXLOOKUP
HINDEX
KKEYBOARD
HHELP
Lookup Batch Number Help
 This window is used to display and maintain batch numbers.
 Batch numbers are used to group transactions for audit
 trail purposes.  (See Batch Control help.)
 The Update Batch Number window is accessed automatically
 when an invalid batch number is entered on the Update
 Transaction window, or by entering zero in the Batch Nbr.
 See Lookup Help for more information.
 Help Index
Keyboard
How to use help
Press Esc to return to program
LXLOOKUP
UUP_CODE
TXCODE
HINDEX
KKEYBOARD
HHELP
Lookup Transaction Code Help
 This window is used to display and maintain Transaction
 Codes.  Transaction codes are used to indicate the type
 of transaction, including whether it is a debit or credit,
 and what its default description is.
 The Update Transaction Code window is accessed by pressing
 Ins to add a new code, or by selecting a code by moving the
 highlight with the cursor control keys, then pressing Enter
 to update a code, or Del to Delete it.
 The Transaction Code window is also used to select a trans-
 action code when an invalid code is entered on the Update
 Transaction screen.  (To add a new Transaction Code while
 enter transaction detail, press Ctrl-Enter when the Trans-
 action Code window appears on top of the Update Transaction
 window.)
 See Lookup Help, Update Transaction Code Help, or general
 help for Transaction Codes for more information.
 Help Index
Keyboard
How to use help
Press Esc to return to program
HINDEX
KKEYBOARD
HHELP
Accounts Receivable Reports Help
 Batch Report
- Prints all transactions for all batches
 numbered within the requested range.  Can be used for
 matching up with deposits or journal entries.
 Trial Balance
- Shows each customer name, phone number,
 and balance.
 Activity Report - For each customer, shows all transaction
 detail within the requested date range.
 Customer List
- Shows account number, name, address, and
 balance of each customer.
 Mailing Labels  - Prints a one-up mailing label for each
 customer.
 Help Index
Keyboard
How to use help
Press Esc to return to program
KKEYBOARD
HINDEX
KKEYBOARD
HHELP
  Main Menu Help
 Customers - displays and maintains all customer information, including trans-
 actions.
 Statements - prints a statement for all selected customers.  Statements are
 designed to print on plain 8-1/2 x 11 paper, and can be folded for window
 envelopes.
 Reports - shows a menu of available reports.
 Maintenance - shows a menu of maintenance functions, including transaction
 codes, company information, and roll balances forward.
 As in most menu systems, items may be selected in one of two ways:
1. Move the highlight with the cursor control keys (see Keyboard Help).
2. Press the number of the selection.
 After you have selected a choice, press Enter to activate your selection.
Help Index
Keyboard
How to use help
Press Esc to return to program
HINDEX
KKEYBOARD
HHELP
Maintenance Menu Help
 Company - displays and maintains company information.
 Codes - displays and maintains transaction codes.
 Roll Balances Forward - purges all transactions for all
 customers prior to a specified date, leaving in their place
 a single "Balance Forward" transaction.
 Help Index
Keyboard
How to use help
Press Esc to return to program
SXSUPPORT
HINDEX
KKEYBOARD
HHELP
Simple AR Registration Form Help
 This window is used to register Simple AR.  It is triggered
 by using the /R switch when the program is started.
 To complete the form, enter the name and company EXACTLY as
 they appear on the Simple AR registration card which was
 sent to you.  To obtain a registration card, please follow
 the instructions found on the Support Help screen.
 After registering Simple AR, the opening menu window will
 display your name and company, rather than "Unregistered."
 Registration reminder screens will also no longer display.
 Help Index
Keyboard
How to use help
Press Esc to return to program
BXBATCH
HINDEX
KKEYBOARD
HHELP
Roll Balances Forward Help
 Batch Nbr: the batch number to use for the new balance
 forward transactions.  Batch numbers are used to group
 transactions together and form part of the audit trail.
 For more information, see Batch Control Help.
 Roll To Date: all transactions dated prior to or on this
 date will be purged from the system and replaced with a
 single "Balance Forward" transaction.  This transaction
 will be dated with the Roll To Date; the amount of this
 balance forward transaction will be equal to the net amount
 of the purged transactions.  In order to use the Roll Bal-
 ances Forward function, you must have a transaction codes
 of BF and CF (for Balance Forward and Credit Balance For-
 ward).  The system will automatically set these codes up
 for you. (Therefore, the codes BF and CF are reserved and
 may not be used for another function.)
 Help Index
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How to use help
Press Esc to return to program
AAUTOPOST
HINDEX
KKEYBOARD
HHELP
Update Customer Help
 Account Number - an optional field which appears on statements and reports.
 LAVD "last address verification date" - an optional date field; could be used
 to indicate the last time the customer address was verified, or any other use
 Name and Address - used in reports and on statements.
 Balance - the current balance of the customer.
 Statement Status - Y or N, indicating whether a statement will be printed for
 this customer during a batch statement run (an individual statement will be
 printed by the F3 key on the Update Transaction Detail window regardless of
 the setting of Statement Status).
 Recurring Amount - an optional amount that will be posted by the automatic
 posting routine (see the Automatic Posting help).
 Comment - an optional text field which can be used for any purpose.  It does
 not display anywhere but on the Update Customer window.
Help Index
Keyboard
How to use help
Press Esc to return to program
BXBATCH
HINDEX
KKEYBOARD
HHELP
Update Transaction Help
 Batch Number - this entry controls how transactions are grouped.  You must
 set up a method for designating batches.  It is recommended that you assign
 each deposit and each group of charges a unique batch number.  For more
 information, see Batch Control Help.  Enter zero to set up a new transaction
 code during transaction entry.
 Date - usually the date of the transaction.  For a payment received from a
 customer, could be the date of their check.
 Type - must be a Transaction Code either previously set up, or could be set
 up during transaction entry. To setup during entry, access the Lookup Trans-
 action Code window by entering a blank or an invalid code. Then press Ins.
 Description - an entry in this field is used to override the default descrip-
 tion on the Lookup Transaction Code window.  If that default is adequate, do
 not enter anything into this field.
 Amount - the amount of the transaction.  Do not attempt to use the minus key
 to indicate a credit, as the Type field controls the sign of the entry.
Help Index
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How to use help
Press Esc to return to program
AAUTOPOST
HINDEX
KKEYBOARD
HHELP
Update Company Help
 Company Name and Address - the lines entered into these fields appear as the
 page heading on statements.  Although each line is specifically named, you
 can adapt them to your own needs.  The first line appears as the heading of
 the other reports.
 Contact Name and Phone - used in the footer of the statements to indicate who
 your customer should contact if they have any questions about the statement.
 Last Auto Post - indicates when the last automatic posting was done.  Leave
 blank to prevent automatic posting.  (See Automatic Posting help.)
 Logo Position - selects the position of the logo on customer statements.
 Choose Left if you are using 2-window envelopes; Center if you are using
 single window envelopes.
 Boxes on Stmt - Y to print graphics lines on statements; N to omit. If your
 printer can be set up to print lines, you should set this to Y as the state-
 ments are nicer looking with lines.  N is mainly used with printers that
 cannot be made to print graphic lines (see your printer manual).
Help Index
Keyboard
How to use help
Press Esc to return to program
AAUTOPOST
BXBATCH
HINDEX
KKEYBOARD
HHELP
Update Batch Number Help
 Batch Number - identifies a batch.  Usually best to number
 batches sequentially.  (When Automatic Posting is used, the
 next higher batch number is used.)  See Batch Control Help.
 Description - used to describe the batch.  The following
 examples show how this field can be used:
- for a deposit
Deposit 01/02/93
$7,500.00
- for charges
January Sales
$11,500.00
- other
Audit Adjustments  $1,900.00
 In each of these cases, an amount was included in the desc-
 ription for documentation purposes.
 Help Index
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How to use help
Press Esc to return to program
UUPARTRAN
HINDEX
KKEYBOARD
HHELP
Update Transaction Code Help
 Code - a one or two character code. (BF & CF reserved for Balance Forward.)
 Description - the description of a transaction.  Used for an entered trans-
 action unless it is overridden on the Update Transaction window.
 Dr/Cr Indicator - either D or C; controls whether transactions of this type
 are treated as debits or credits.
 When Simple AR is first installed, the following two transaction codes are
 present:
Charge
Debit
Payment
Credit
 These codes may be modified and other codes may be added to meet your needs.
 The following are some examples of other commonly used transaction types:
S - Sales
CC - Credit Card Payment
CH - Credit Card Chargeback
R - Return
RE - Refund
CF - Consulting Fee
Help Index
Keyboard
How to use help
Press Esc to return to program
BXBATCH
HINDEX
KKEYBOARD
HHELP
Audit Trail Help
 An audit trail allows transactions to be traced from paper
 documents ("source documents") through an information sys-
 tem to reports produced by that system.  A good audit trail
 allows every item printed on a report to be traced to its
 origin as a transaction in the real world; likewise, each
 real-world transaction that the system is intended to track
 must be traceable to the appropriate informational output
 of the system.
 In Simple AR, the primary mechanism for implementing an
 audit trail is via the Batch Number field.  See the help
 for Batch Control for more information on setting up a
 good audit trail.
 Help Index
Keyboard
How to use help
Press Esc to return to program
AXAUD_TRL
TXCODE
RROLL_DTE
HINDEX
KKEYBOARD
HHELP
Batch Control Help
 In Simple AR, the audit trail is implemented via Batch Numbers.  To best use
 the batch number, you must devise a method such as the method recommended
 below to assign a batch number to every transaction.
 The recommended method of entering transaction detail is to group transac-
 tions together by type.  For example, if you are recording Sales, set up a
 transaction code for Sales, and make a logical grouping of Sales transac-
 tions, such as by time period (day, week, month, etc.).  Assign a common
 batch number to every item in the group.  For another example, consider
 a deposit slip containing customer payments.  Assign a batch number to the
 deposit, write the batch number on the actual deposit slip, and use that num-
 ber for each item entered.  A separate batch number should also be used when
 rolling balances forward (see Roll Balances Forward Help).
 By using these methods, the Batch Report can be used as a transaction journal
 (i.e., sales journal, cash receipts journal) or as a record of deposits.
Help Index
Keyboard
How to use help
Press Esc to return to program
HINDEX
KKEYBOARD
HHELP
Transaction Code Help
 Transaction Codes are used to simplify identification of common transactions.
 The transaction code provides a default description for the transaction
 (which can be overridden) and indicates whether the item is a debit or a
 credit.
 When Simple AR is first installed, the following two transaction codes are
 present:
Charge
Debit
Payment
Credit
 These codes may be modified and other codes may be added to meet your needs.
 The following are some examples of other commonly used transaction types:
S - Sales
CC - Credit Card Payment
CH - Credit Card Chargeback
R - Return
RE - Refund
CF - Consulting Fee
Help Index
Keyboard
How to use help
Press Esc to return to program
HINDEX
KKEYBOARD
HHELP
Installation Procedures Help
 The Simple AR software is installed by running the program with the
 /install switch.  At the DOS prompt, type "ar /install" (without
 the quotes).  This command may be typed in upper or lower case.
 When the /install switch is used, the program creates the data files.
 Thereafter, if one of the data files cannot be found by the program,
 you will be instructed by the program as to your choices at that
 point (regarding recovery of the file, recreation of the file, etc.)
 Under normal circumstances, this "not found" situation should not
 occur.
Help Index
Keyboard
How to use help
Press Esc to return to program
TXCODE
UUP_CODE
BXBATCH
HINDEX
KKEYBOARD
HHELP
Journals in Simple AR
 Journals are most easily used in Simple AR by setting up
 a transaction code (see also Update Transaction Code Help)
 and using this code with the batch number.  The batch num-
 effectively identifies a journal entry.
 Help Index
Keyboard
How to use help
Press Esc to return to program
KKEYBOARD
HINDEX
KKEYBOARD
HHELP
Lookup Screen
 A lookup screen allows you to browse through the records in a file,
 usually for the purpose of selecting one of the entries.  The records
 are sorted alphabetically, usually according to the leftmost field dis-
 played on the screen.  If no records are present, the entry screen for
 the record is automatically opened to enable data entry.
 Browsing through the file is done via keystroke command keys (pleae see
 Keyboard help).  Most lookup screens will also allow you to maintain
 the file by adding, updating, or deleting records, as appropriate to
 the particular file.
 A Locator function is available on many screens.  The Locator is an
 entry field used to position the lookup to various records in the file
 by typing the first few characters of the desired record.  As charac-
 ters are typed the records are positioned so that the top record is the
 first record whose key field begins with the characters entered so far.
 The Locator field is especially useful for quickly browsing files with
 large numbers of records.
Help Index
Keyboard
How to use help
Press Esc to return to program
KKEYBOARD
HINDEX
KKEYBOARD
HHELP
 !Menu Help
  As in most menu systems, items may be selected in one of two ways:
1. Move the highlight with the cursor control keys (see Keyboard Help).
2. Press the number of the selection.
  After you have selected a choice, press Enter to activate your selection.
     Help Index
Keyboard
How to use help
Press Esc to return to program
HHELP
LXLOOKUP
PXSTART2
HINDEX
KKEYBOARD
HHELP
Getting Started (a mini tutorial)
Page 1 of 3
 Before following the steps needed to get started, please take note of the
 following general guidelines:
 1. Observe that nearly every window has at the bottom a list of active keys.
 For example, where you see "Ins=Add", you know that to add a record you will
 need to press the Ins key.  Where you see "Del=Delete", you know that to del-
 ete a record, you will need to press the Del key.  Likewise, "Enter=Update"
 indicates that to update a record, you will need to press the Enter key.
 2. Pressing F1 at nearly any point will display a pertinent help screen (in
 computer jargon, this is a "context-sensitive help" function).  The help
 function is explained on the How to user help screen.
 3. Generally Simple AR is organized around a sequence of a lookup window
 followed by a related update window that is used to update the rows of data
 shown on the lookup window.
The update window may then in turn offer the
 possibility of another lookup window, to aid in entering data for a field.
 (continued on Page 2)
Help Index
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How to use help
Press Esc to return to program
PXSTART3
HINDEX
KKEYBOARD
HHELP
Getting Started (a mini tutorial)
Page 2 of 3
 (continuing the discussion of window organization ..)
As an example, when entering data for a customer, you would first select
 the customer from the Lookup Customer window, then proceed to the Update
 Customer window.  Another common sequence would be to lookup a transaction,
 update the transaction, lookup a transaction type, add a new transaction type
 if one was needed, etc.  (It is much easier than it sounds.)
 4. When entering a lookup window for which no data is on file to look at, the
 system assumes you want to enter some data and goes right on to the related
 update window.
 5. To accept all the information on an update screen going through every
 field, press Ctrl+Enter.  To reject a complete screen, pres Ctrl+Esc.  To go
 back one field, press either Esc or up-arrow.
 (The actual steps to getting started are on Page 3; press PgUp to go back to
 Page 1.)
Help Index
Keyboard
How to use help
Press Esc to return to program, PgUp for previous help
TXCODES
RMNREPORT
HINDEX
KKEYBOARD
HHELP
Getting Started (a mini tutorial)
Page 3 of 3
 To get started with Simple AR, follow these steps:
 1.  Enter customers
From the main menu, choose customers.  From the
Lookup Customer window, Press Ins to add a new
customer (the very first time you won't need to
press Ins.)  Press F1 to get help on a field.
 2.  Enter transactions
From either the Lookup Customer or Update Customer
window, press F2.  Press Ins to add a new trans-
action (the very first time you won't need to
press Ins.)  Use C for Charge or P for Payment.
(Or you can set up your own Transaction Codes).
Press F1 to get help on a field.
 3.  Print some reports
From the Reports Menu, choose a report.
 4.  Print statements
From the main menu, choose Statements.  Press F1
to get help.
Help Index
Keyboard
How to use help
Press Esc to return to program, PgUp for previous help
HINDEX
KKEYBOARD
HHELP
Getting Support
 Registered users of Simple AR may obtain support via CompuServe, US Mail,
 or telephone during normal support hours.
CompuServe
72274,2514
Phone
612-621-1613
 Normal support hours: Monday through Friday, from 06:00 pm to 10:00 pm, CST.
 To register, print the register.doc file included with the software, fill out
 the registration form, and send it together with your check or postal money
 order for $40 (plus tax in Minnesota) to the following address:
Simple Simon Accounting
3980 Hawthorne Circle
Excelsior, MN 55331-7502
Upon receipt of your payment, you will be sent by US mail a registration
card that will allow you to register your copy of Simple AR.
Help Index
Keyboard
How to use help
Press Esc to return to program
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